What Is the Role of Safety Management Systems?

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Team Kiri Align
16th Aug 2021

Safety management systems are an integral part of practically all organisations, ranging from small startup businesses to large global enterprises, and government agencies. In this blog post we will explore some roles that a safety management system can play in your organisation. Safety is one of the most important aspects of any business. If employees are not safe, they cannot be productive. It is crucial that all companies have a safety management system in place to ensure everything stays organised and stays on track.

What Is the Role of Safety Management Systems? - Kiri Align

What is a Safety Management System?

A Safety Management System is a comprehensive approach to reducing the number of injuries and accidents in an organisation. This type of program helps companies identify where hazards are in order to take steps to reduce them or eliminate them altogether if it's possible.

The Roles of Safety Management Systems

Job Safety Analysis (JSA)

Safety Management Systems are utilised by many forward thinking organisations, as part of their Job Safety Analysis process. JSA is  a formal process for evaluating the hazards of a particular task or job. In doing this, all potential hazards and potential incidents that might happen while doing the task are identified and control measures  are put in place to prevent or mitigate the effects of these incidents. The best safety management solutions have in-built features that makes it easy to complete these JSA processes.

WHS Compliance

Arguably, one the most important role of a Safety Management System is to help organisations comply with the Workplace Health and Safety regulations in Australia. This legislation requires that employers provide a safe and healthy workplace. And as part of meeting compliance, the employer must communicate and implement procedures, which will help protect employees from work related injury. This is in addition to other duties like incident reporting and assessment, first aid competency and emergency response.

With a good Safety Management Solution, business owners or managers  can easily document, and implement procedures into their organisation while streamlining the incident management process including automated incident reporting feature. This is key to meeting WHS regulations and avoiding costly fines.

Employee Training

Employees need to be aware of the risks so that they know what control measures are in place at their workplace. A good safety management system can provide employees with training and updates on new hazards in the work environment, as well as best practice methods to mitigate these risks.

A good Safety Management System will include automated training modules for employees so that it is easy to provide updates to staff. Training would typically also include  information on WHS compliance and how it relates to safety, as well as first aid and emergency response. These modules can be used to show employees how to do tasks that are considered hazardous, as well as what protective equipment is required and why. In addition, these systems have employee training modules that can be used to train new staff on topics such as WHS, first aid and emergency response.

Data Collection and Management

Data collection and management is the foundation of any safety management system. Without this essential function, no matter what other steps are taken to prevent accidents, the risk of an incident happening is still high. It starts with implementing a standard for data collection, such as paper-based records or electronic data. The data can then be compiled and organized in a number of ways to help identify patterns, trends, root causes or potential interventions for the safety management system. Workplace safety management systems also document and analyse incidents, near misses, investigations or anything that could have gone wrong in the workplace.

Auditing and reviewing performance

Safety management systems are designed to audit and review performance. To best do this, a safety program should be aligned with the organisation's goals and objectives, as well as the organisation's culture. It should also be designed to support and drive organisational change when necessary to prevent workplace injuries or illnesses. Though these systems are designed to audit and review performance, they should not be used as a punitive tool.

When the safety data is analysed, it should be used as a learning opportunity to identify best practices and areas for improvement. The more data that is collected, the better insight you will have into how to improve the safety program. Safety management systems should be designed to support and drive organisational change when necessary, rather than being used as a punitive tool.

Communication and Feedback

This connection between WHS management systems and communication is evident in the frequency with which it appears among benefits of workplace safety. SMS allows employees to let managers know about risks in their work areas and to share ideas for preventing accidents. It also helps managers address the causes of safety problems without waiting until a major accident occurs. 

Additionally, safety management systems also play a role in gathering feedback from workers to find out what they liked and disliked about their job. This information can then be used to create better work environments, which will make employees more satisfied. These are just some of the ways that safety management systems can be used to reduce incidents and hazards. There is no one-size fits all solution, so it is up to a company's management team to identify the best system for their specific needs and context.

Is it time to consider investing in a safety management system?

You know what they say, an ounce of prevention is worth a pound of cure.

If you are serious about improving safety, prevent costly injury claims, and make money through improved results, then this investment is worthwhile. Kiri Align - a safety management system has yielded significant ROI for organisations that have invested in it. Try it out for free today. It only takes a few minutes to implement!

Published by: Kiri Align